Complaint Handling and Dispute Resolution Policy
How to make a complaint
Property Management Melbourne aims to make it easy for you to bring any problems or complaints to our attention.
You should first raise your issue with the agent, representative or property manager who is handling your business.
If you are not satisfied with the outcome, you can make a complaint to us by:
- telephone 0395332255: call and ask to speak to the Director Toby Primrose
- email: Toby @ Property Management Melbourne
- fax 03 9533 2133: mark attention to Toby Primrose
- post: PO Box 6720 Melbourne 3004 addressed to Toby Primrose
Please provide me with as much detail as possible about your complaint, including the outcome you would like.
If you need help to describe or send your complaint, or if you would like to discuss your concerns informally first, please feel free to contact Toby Primrose Director on the details above.
How we will handle your complaint
The Director of the business will be responsible for working with you and relevant agency staff, to ensure that the issues you raise are fully examined and that your complaint is handled in accordance with this process.
We will treat the process, and all the details of your complaint, in strict confidence. If we need to discuss any issues arising from your complaint with someone outside of the agency, we will obtain your consent first.
We will always try to give you & employees a fair opportunity to explain the case. You should make your initial complaint as clear as possible to enable us to do this. Sometimes we may want to meet you in person to discuss your concerns and try to find a satisfactory solution.
How long will it take?
We will try to resolve your complaint as soon as possible. However, how long this takes will depend on the nature and complexity of the issues you have raised.
We will send you acknowledgment of receipt of the complaint as soon as possible. We will give you an estimate of how long it may take us to deal with the matter and we will try to finalise the matter within five business days.
What action will we take in response to your complaint?
If we decide that your complaint is justified and fair, we will then decide what action we should take in response. We will always try to match our response to the nature and urgency of your complaint and your desired outcome, but this may not always be possible.
Some of the things we might do include:
- take steps to rectify the problem or issue you have raised
- institute further training for the employee
- give you additional information or advice so you can understand what happened or how we have dealt with it
- take steps to change our policies or procedures if your complaint identifies a problem in the way we are doing things.
What if you’re still unhappy?
Sometimes it will not be possible to resolve a complaint to everyone’s satisfaction, and you might want to escalate the matter to the Estate Agents Resolution Service (EARS).
CAV can deal with enquiries and complaints about real estate agents and offers information, advice and dispute resolution services on real estate issues.
You can telephone CAV on 1300 73 70 30, Monday to Friday, 9:00 am to 5:00 pm to discuss your complaint.